Online board meetings can be a convenient method of conducting meetings without the requirement for physical presence. It allows more members to take part and eliminates the need for lengthy and expensive travel expenses. Virtual meetings come with difficulties. To ensure that the meetings are as efficient and productive as is possible, it is crucial to follow certain etiquette guidelines.
1. Get more people involved by creating an online icebreaker in advance of and after the meeting. This will help the board members to become acquainted with each other. Alternately, you can ask the participants to use the chat box to introduce themselves. This is a great way to begin the meeting and help everyone feel comfortable using the technology.
2. Train the less knowledgeable members of the board. This will help reduce the barriers to the use of new technologies. The training will also assist users navigate the board portal, and other tools, efficiently. 3. Before the call begins, make sure that everyone has a reliable audio/video setup and an adequate internet connection. This will increase the overall quality of the call. 4. Make sure that everyone uses the mute function when they are not speaking. This will reduce interruptions from other board members and eliminate external distractions.
5. Draft and record minutes of the meeting. It is essential to ensure that the minutes are an invaluable resource for participants, and include all pertinent information. Minute-takers must also seek a sensible balance between thoroughness and clarity. They should avoid having informal conversations or personal opinions in minutes of meetings.